RENOVATION AND CONSTRUCTION

Photo courtesy of HNP LLC

By Mary Helen Sprecher

Crafting a request for proposal ( RFP ) when it comes to having work done on your field can set the stage for success throughout the project . That ’ s why it is essential to put in the work in advance .

The RFP , when correctly presented , will give prospective vendors everything they need to know . This results in you receiving proposals that , while they may come from different contractors , cover all the work you want performed . To get started , ask yourself the following questions :

WHAT KIND OF WORK DO I NEED ? The most important part of writing an RFP is a full description of the project itself . Make this section highly detailed so vendors know exactly what you are looking for and whether they can meet those needs .

For example , whether you are interested in having a field built or renovated , or whether you are looking to perform other upgrades as well — such as installation of lighting or grandstands — you ’ ll want to explain that in full detail . The more specific you can be , the better quality and consistency of the bids you will receive .

Experienced field managers already understand the budgeting process , which will play into the RFP that is being developed . However , at this point , it is essential to discuss whether you are working with a design professional on the project . Projects may be specified in a number of ways , including design / bid / build ( also known as competitive bid ), design / build , negotiated agreement or construction management projects .

“ The contractor does the work according to the design approved by the owner ,” said Robert Cohen of Robert Cohen Co ., LLC / Sport Surfaces Distributing , Inc . “ If a design professional is required for the project , the owner

36 SportsField Management | March 2024 sportsfieldmanagementonline . com